VILLAGE OF ADDISON
ASSISTANT DIRECTOR OF FINANCE –
FINANCE DEPARTMENT

Summary of Position and Duties:
The Human Resources Division of the Village of Addison is accepting applications to fill one (1) vacancy in the at-will, F.L.S.A exempt, full-time position of Assistant Director of Finance in the Finance Department. Under general direction, reporting to the Finance Director, the person in this position supervises technical and clerical personnel engaged in budgetary planning and control, water billing, collections, accounts receivable, accounts payable, payroll and planning, purchasing and the annual audit. Provides technical and general assistance to the Director of Finance. May act as Finance Director in his/her absence. The Assistant Director of Finance will generally work a Monday through Friday, 37.5-hour work-week. However, the employee will be expected to work and attend meetings after-hours, as directed by their supervisor. The Assistant Director of Finance must be able to successfully work and maintain focus in an environment with frequent interruptions, while handling multiple priorities at once. Work is of considerable difficulty and is reviewed for progress and conformance to established procedures by the Director of Finance.

The primary responsibility of the Assistant Director of Finance will involve, but not be limited to:

• As a designee of the Director, responsible for the risk management program of the department and ensures that the organization adheres to IRMA guidelines for risk management. Reviews and signs off on all IRMA claims that originate in the department as well as ensuring that discipline is given where appropriate. This person or their designee administers the Alternate Duty Program in the department. May participate in department/executive safety committee and may perform monthly department safety inspections. Ensures that the department conducts its monthly safety committee meetings. Responsible for ensuring employees are trained and comply with all mandated and departmental safety standards, including O.S.H.A., and safety data sheets (S.D.S.).

• Performs duties in strict accordance with the Department/division SOP/safety manual and expected to report any hazards and observed infractions immediately to the supervisor, assisting in resolution.

• Must wear all required safety equipment (i.e., gloves, ear plugs, etc.) for the duty at hand according to department, equipment and regulatory specifications; report near miss accidents; comply with proper P.P.E. usage and follow required JSA’s; attend all required Village and department training; perform vehicle and work area evaluations according to department specifications and as required on a daily basis; initiate training topics or issues as needed.

• Approves or disapproves personal, vacation and/or sick leave for employees in their work unit, initiates disciplinary action against employees when necessary; supervises and evaluates the work of subordinate employees. Participates in the interviewing, hiring and training of new staff. Ensures that proper documentation of subordinate employee performance and behavior is conducted. Handles citizen complaints and takes the appropriate, corrective action.

• Assists the Director of Finance in directing and coordinating overall fiscal management for the Village; performs analysis of various ledger accounts necessary for making departmental decisions.

• This person assists all Village staff involved in the preparation and administration of the Village’s operational budget; conducts records maintenance; maintains fixed asset reporting, including infrastructure; performs accounting duties as assigned.

• Supervises and assigns the technical and clerical staff engaged in budgetary planning and control, water billing, collections, accounts receivable, accounts payable, payroll and purchasing. May be called upon to back-up those areas should the need arise; this would be due to limited staff as a result of unforeseen circumstances – i.e., recent COVID staffing challenges.

• May be called upon to intervene when a resident or customer has a question or concern that is not answered to their satisfaction, and a supervisor is requested.

• May assign duties to subordinate employees; prepare work schedules, observe work routines to ensure that they are performed in accordance with established procedures and time schedules; may determine training needs and schedules and make requisitions for various materials, and supplies.

• Develops and recommends processes and procedures for departmental tasks; advises and instructs technical and clerical personnel on changes in procedures affecting preparation of data entry, records, reports, and correspondence; confers with all departments for information required, answer questions and inquiries on the development and implementation of new and revised procedures.

• Provides technical con